Hood Cleaning Software That Puts Every Job on the Record
You do the work to NFPA 96. HoodOps proves it: a report, a certificate and photos on every job, sealed in EvidLY, so you have the answer when anyone asks what was done.
45-minute demo with the founder · a Cleaning Pros Plus, LLC company
Kitchen Exhaust Cleaning
- NFPA 96 report
- Generated from the job
- Certificate
- Generated from the job
- Grease readings
- Locked at completion
- Deficiencies
- Sent to the client in writing
- Sealed in EvidLY
- Automatic
You Do the Work to NFPA 96. Your Software Has Never Heard of It.
All-purpose field service software was built for plumbers, landscapers and a hundred other trades. It hands you a work order and an invoice and leaves the proof to you.
The Report Is Still Built by Hand
The job ends at 2 a.m. and the paperwork starts the next morning: a form in one app, photos in another, a signature in a third.
The Question You Have to Answer
A fire inspector, an insurer or a landlord asks what was done at that kitchen. Your answer should take seconds and stand on its own.
Your Trade Deserves Its Own Tools
Hood cleaning is life-safety work with its own standard. It should never have to bend software made for another trade.
What Changes When Your Company Runs on HoodOps
Every job ends the same way: done to NFPA 96, on the record, and ready for anyone who asks.
- 1
NFPA 96 Is Built In
Every job produces an NFPA 96 report and certificate with deficiencies, recommendations, and the NFPA 96 edition your jurisdiction adopted.
- 2
Photos Live With the Job
Before and after photos are captured in the technician's job flow and stored by job and by client. No second photo app to pay for.
- 3
Built by an Owner in the Trade
The founder owns a hood cleaning company, holds CESI and CECS, and has been retained as an NFPA 96 expert witness.
- 4
Your Liability, Minimized
When someone asks what was done, you have the answer: report, certificate, photos, and grease readings locked at completion with an amendment trail. Every report and certificate is sealed in EvidLY automatically.
- 5
AI That Works the Hood
AI reads the photos, drafts the deficiencies and the report, and recommends cleaning frequency from grease history. A person confirms every draft.
- 6
Field Tested
Cleaning Pros Plus, LLC crews run their own jobs on HoodOps. What fails on a roof at 2 a.m. gets fixed before it reaches your crew.
Built by a Hood Cleaning Company Owner
We have seen what happens when a hood cleaning company is asked to prove its work and the record is thin. Arthur Haggerty was retained as an NFPA 96 expert witness to review exactly that. He owns Cleaning Pros Plus, LLC, and he built HoodOps so the record is never the weak point.
We did not adapt plumbing software. We built HoodOps from the roof down, for one trade, with 25+ years of enterprise IT and security experience behind it. Cleaning Pros Plus, LLC crews field test it on their own jobs.
Why HoodOps Was Built- Certified Exhaust System Inspector (CESI)
- #200771
- Certified Exhaust Cleaning Specialist (CECS)
- #200452
- NFPA 96 expert witness
- Retained to review a hood cleaning company's processes in a fire damage case
- Owner, Cleaning Pros Plus, LLC
- IKECA member #76716495
- 25+ years in enterprise IT and security
- M.S. in Information Technology · U.S. Air Force veteran
Three Steps to Your First Job on the Record
- 1
Schedule a Demo
Spend 45 minutes with the founder and watch your kind of job run from estimate to sealed certificate.
- 2
Bring Your Accounts Over
Import your clients, your prior reports and your service agreements. The import tools are included with every plan.
- 3
Run Your Next Job on HoodOps
Your crew follows the job flow on the phone. The report, certificate and photos build from the job and seal in EvidLY.
Priced by accounts serviced, never per user. Every AI pack is free for your first 60 days.
They Built Software for Every Trade. We Built It for Yours.
All-purpose field service software goes wide. HoodOps goes all the way up the duct. Estimates, scheduling, invoicing and payments are all here. They are not why you switch.
| Comparison | All-purpose field service software | HoodOps |
|---|---|---|
| Built for | Many trades | Hood cleaning companies |
| A finished job produces | A work order and an invoice | An NFPA 96 report and certificate |
| NFPA 96 | Yours to build in forms and PDFs | Built in, to the edition your jurisdiction adopted |
| Photos | General attachments, or a second app | Before and after, stored by job and by client |
| Grease readings | Not part of the product | Logged on the job and locked at completion |
| After the job | A file you store yourself | Report and certificate sealed in EvidLY automatically, verifiable by any third party |
| AI | General purpose, for any trade | Works the hood cleaning job |
| Who built it | A software company | A hood cleaning company owner who holds CESI and CECS |
| Pricing | Typically per user or per technician | By accounts serviced. Add crew without raising the bill |
Make Them Show It
Any software can say "NFPA 96." Ask every vendor these five questions. We answer them first, on a real job, in your demo.
- 1.Show me the NFPA 96 report from a finished job, not a template.
- 2.Which NFPA 96 edition is it written to, and is that the edition my jurisdiction adopted?
- 3.Where are the grease readings, who took them, and can they be changed after the job?
- 4.Does each deficiency reach the client in writing, with its photo?
- 5.After the job, can a third party verify the record is the original?
Every Report and Certificate, Sealed in EvidLY Automatically
Your work does not end as a PDF in someone's inbox. It ends as a sealed record your client can prove. Sealing is part of how HoodOps is designed, on every job.
See How EvidLY Works With HoodOps- Sealed the moment it issues
- Timestamped and tamper-evident
- Verify link and QR code on each certificate
- Any third party can verify the record is the original
- On file in your client's EvidLY account
- Ready when the fire inspector, the insurer or the landlord asks
- Send to a third party
- One step sends the sealed record on
Everything in HoodOps
The whole hood cleaning company, from the first estimate to the sealed record. This is what your company will run on.
Estimates and Sales
- On-site estimates with photos
- Photo-to-Estimate
- Estimate request page on your own domain
- Job-by-job pricing with margin against your target
- Client approval link
- Deficiency-to-quote with office review
- Service agreements stored by account
- COI and contractor license sent with the estimate
- FieldKit prospecting with service-tag capture and route planning
- Touch cadence calendar
- Bid and opportunity tracking
Scheduling and Dispatch
- Scheduling and dispatch
- Job map with pins by month
- Month Scheduler
- Arrival windows and On My Way
- Reschedule requests settled between client and dispatch
- Technician job acceptance
- Crew and role assignments
- Weather safety
- Hubs
Technician Mobile
- Seven-step job flow: Before Photos, Grease Log, Checklist, Components, Deficiencies, After Photos, Signature
- Spanish for technicians
- Offline mode
- Clock in to the job
- Lock box and alarm codes on the job
- Roof safety assessment
- Restore check at handback
- Voice notes
NFPA 96 Records
- Report of Service
- Certificate of Service
- Out-of-cycle certificates
- Grease readings by comb gauge, locked at completion, with an amendment trail
- Required photo types set by your company, with "not accessible" recorded with a reason
- Exhaust system map
- Deficiencies and recommendations
- The NFPA 96 edition your jurisdiction adopted
- QA review before a certificate issues
- Kitchen Exhaust Inspection report
- Callback and complaint determination
EvidLY
- Automatic sealing of every report and certificate
- Verify link and QR code on each certificate
- The record on file in your client's EvidLY account
- Send to a third party
Clients
- Client import with cleanup
- Multi-location accounts
- Completion email
- Google review request with QR card
- Satisfaction reporting
- Client onboarding
- Periodic account review
- Insurance company and property manager on the client record
- Reminders and notifications
- Support ticketing and chat
Client Portal
- Job portal with service status and next service due
- Before and after photo evidence page
- Estimate approval
- Online schedule requests
- Job confirmation and reschedule requests
- Visit reminders
- Client sign-off
- Online invoice payment
- Callback requests
- Service agreement signing
- Satisfaction survey
- Google review request
- Refer a business
- Report and certificate through EvidLY, sealed
- Your branding and your own domain
Money
- Invoicing and payment integrations
- AR aging
- Expenses, payables and vendor bills
- Job profitability with actual margin
- Business Pulse margin scoreboard
- Reports
- Price increases
- Accounting integration (on the roadmap)
Team
- Timecards from job clock-in
- Payroll settings and overtime rules
- Roles and permissions set by your company
- Performance reviews and coaching
- Continuing education and training
- Commission and bonus
- Credential and driver's license expiry alerts
- Uniform sizes
- Safety compliance logs
Marketing
- Content schedule
- SEO, Google Ads, Google Business Profile and reviews connections
- Email and text campaigns
- Growth plan calendar
- Referral tracking
- Promotions
Company and Platform
- Your own domain on client pages
- Your branding on pages, emails and documents
- Checklists set by your company
- Setup checklist and onboarding emails
- Owner dashboard and field performance scorecard
- Franchise roll-up dashboard with royalty ledger
- Append-only activity log
- Pricing by accounts serviced, with unlimited users
AI Built for Hood Cleaning Work
More than 60 AI features that read a hood, not a generic work order. A person confirms every draft before it reaches a client. Every AI pack is free for your first 60 days.
Included With Every Plan
- Client-Language Guard
- Roof Hazard Check
- Prior-Vendor Report and Certificate Import
- Service Agreement Import
- Client Import Cleanup
- Grease-Level Trend
Field and Quality
- Photo-to-Deficiency Drafting
- Report of Service Narrative Draft
- Cleaning Frequency Recommendation
- QA Pre-Review Summary
- Callback Determination Draft
- Visit-to-Visit Drift Check
- Exhaust System Map Draft
- After-Photo Match Check
Crew
- Voice Notes to Job Notes, Spanish or English
- Spanish Translation of Notes and Findings
- Tech Coaching Notes
- Crew Role Assignments and Delegation Score
Owner and Operations
- Owner Advisor
- Owner Morning Brief
- Month Scheduler
- Job Hours Prediction
- Crew Size Optimizer
Sales
- Photo-to-Estimate
- Deficiency-to-Estimate
- Competitor Service-Tag Reader
Marketing
- Lead Summary
- Outreach Draft
- Content Draft
- Review Reply Drafts
- Weekly Marketing Readout
- Win-Back List
Front Office
- AI Phone and Text Receptionist
- Inbound Message Triage
Money
- Receipt Capture
- Renewal Price Recommendation
- Collection Reminder Drafts
- Vendor Bill Capture
- Month-End Check
- Margin Explainer
- Cash Forecast
- Price Review Candidates
Franchise Roll-Up
- Brand Morning Brief
- Royalty Variance Explainer
- At-Risk Units
- Brand Standards Photo Check
- Ask the Brand
- Unit Owner Message Drafts
Growth and Account Intelligence
- Account Risk Watch
- Pre-Arrival Tech Brief
- Unbilled Work Catcher
- Proof Pack
- Route Fill
- Parts and Truck Stock Forecast
- RFP and Bid Responder
- Chain Account Insights
Client and Account Experience
- Franchise System Roll-Up
- National and Chain Accounts
- Professional Client Onboarding
- Post-Cleaning Experience
- Periodic Account Review
Your Next Job Can End With a Sealed Record.
Hood cleaning is moving to proof. Put your company on the record, starting with a 45-minute demo.